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Privacy Statement
Lindsey Roads Cycling Club takes your privacy seriously. We are a “controller” of the personal information that you provide to us and this privacy notice sets out how, why and for how long we will use your personal data, as well as who it is shared with.
What personal data we hold on you
When you register as a member of Lindsey Roads CC or renew your membership we may ask you for some or all of the following personal information:
• Contact details – name, address, email address, date of birth and phone numbers
• Emergency contact details – emergency contact name and phone number
Why we need your personal information
The reason we need your personal data is to be able to administer your membership, and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a member to provide the services you are registering for. We may use our members personal information for:
• sharing data with committee members to provide you with news and information about club activities, membership renewals or invitation to social events;
• club newsletter promoting club activity
• publishing of race and competition results
• recording of sporting achievements of club members may be retained in results, club records, minutes of Committee meetings, newsletters, articles on the club website and print clippings (newspapers, magazines etc.) after the member has left Lindsey Roads CC.
• Respond to and investigate your questions, comments, support needs, complaints, concerns or allegations.
• The club has a Facebook social media group which all members are free to join. Please note that the provider of the social media platform has their own privacy policy and that the club does not accept any responsibility or liability for this policy. Please check this policy before you submit any personal data on the club social media pages.
Other uses of your personal information
• We may ask you if we can process your personal information for other purposes. Where we do so, we will provide you with an additional privacy notice explaining how we will use your information for these purposes.
• From time to time at races and club events photographs may be taken of club members by individuals who may or may not be members of the club. These are often posted on social media platforms or may just be held by the taker.
• On occasion we may collect personal data from non-members (e.g. any non-member participant who fills in the signing on sheet at a reliability ride). This information will be stored for 12 months after an event and then destroyed securely (apart from race results which will be kept for historical purposes).
How we protect your personal information
Your personal information is accessed by our committee members only for the purposes set out above. It is stored by our club in an online database which is password protected and managed by the club membership secretary. Lindsey Roads CC does not supply any personal data it holds for this purpose to any third party.
How long we keep your personal information
We only keep your personal information for as long as necessary to provide you with membership services. Unless you ask us not to, we will review and delete your personal information where you have not renewed your membership with us for 1 year.
You have a right to:
• Change your communication preferences or restrict the processing of your personal data for specific purposes.
• Request that we correct your personal data if you believe it is inaccurate or incomplete.
• Access the personal data that we hold about you through a “subject access request”.
• Request that we delete your personal information. You can contact us at jannywakey@hotmail.com.
What personal data we hold on you
When you register as a member of Lindsey Roads CC or renew your membership we may ask you for some or all of the following personal information:
• Contact details – name, address, email address, date of birth and phone numbers
• Emergency contact details – emergency contact name and phone number
Why we need your personal information
The reason we need your personal data is to be able to administer your membership, and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a member to provide the services you are registering for. We may use our members personal information for:
• sharing data with committee members to provide you with news and information about club activities, membership renewals or invitation to social events;
• club newsletter promoting club activity
• publishing of race and competition results
• recording of sporting achievements of club members may be retained in results, club records, minutes of Committee meetings, newsletters, articles on the club website and print clippings (newspapers, magazines etc.) after the member has left Lindsey Roads CC.
• Respond to and investigate your questions, comments, support needs, complaints, concerns or allegations.
• The club has a Facebook social media group which all members are free to join. Please note that the provider of the social media platform has their own privacy policy and that the club does not accept any responsibility or liability for this policy. Please check this policy before you submit any personal data on the club social media pages.
Other uses of your personal information
• We may ask you if we can process your personal information for other purposes. Where we do so, we will provide you with an additional privacy notice explaining how we will use your information for these purposes.
• From time to time at races and club events photographs may be taken of club members by individuals who may or may not be members of the club. These are often posted on social media platforms or may just be held by the taker.
• On occasion we may collect personal data from non-members (e.g. any non-member participant who fills in the signing on sheet at a reliability ride). This information will be stored for 12 months after an event and then destroyed securely (apart from race results which will be kept for historical purposes).
How we protect your personal information
Your personal information is accessed by our committee members only for the purposes set out above. It is stored by our club in an online database which is password protected and managed by the club membership secretary. Lindsey Roads CC does not supply any personal data it holds for this purpose to any third party.
How long we keep your personal information
We only keep your personal information for as long as necessary to provide you with membership services. Unless you ask us not to, we will review and delete your personal information where you have not renewed your membership with us for 1 year.
You have a right to:
• Change your communication preferences or restrict the processing of your personal data for specific purposes.
• Request that we correct your personal data if you believe it is inaccurate or incomplete.
• Access the personal data that we hold about you through a “subject access request”.
• Request that we delete your personal information. You can contact us at jannywakey@hotmail.com.